![]() ![]() This way, you will always receive a shipment in time and you won’t forget to place an order in the future. It’s a careful science, but one that will pay off in the long run.Ĭonsider setting up an automated reorder process with some or all of your supply companies. You should combine these numbers to find a time when the office will be low on supplies but not so low that it will run out before the next shipment arrives. Keep track of which supplies your office uses the most and how long it takes to receive a shipment of those supplies. The ultimate goal is to avoid an excessive order (see tip above), but to place one that is large enough to merit a bulk discount. To get the most out of your company’s dollars, you want to order the most supplies your office will need right when you run out of them. Many office supply companies offer a discount when companies order in bulk. You’ll reduce waste and the office’s carbon footprint - and you may even help out the planet a little, too. This also prevents the office from wasting money by throwing out supplies that were never opened but grew too old to use. After a certain amount of time, paper will turn yellow, inks and toners will dry out, and pens will stop working, so use up what’s already available first. Prevent over-ordering by encouraging employees to use up what the office already has before they break into new supplies. Organizing your supply room this way will also make maintaining an inventory much easier. If you have a larger supply room, you may want to post a list that explains where different supplies can be found. Encourage employees to put extra supplies back where they found them. Keep the supply room as neat as possible. If something isn’t being used, toss it and make a note not to order more in the future. Place the most frequently used items on shelves at eye level and place less popular items higher up. Make it easy for employees to find the supplies they need by grouping similar items together (for example, put paper clips and thumbtacks on the same shelf). Once you have decided how to limit access to office supplies, it’s time to organize your supply room. Choose the option that is best for your office based on how often you use office supplies and whether or not your office is already experiencing a misuse of supplies. Employees may forget to fill it out, which can cause confusion and bring the office back to square one. While this may be the easiest of the three options, it is also the least effective because it relies on the honor system. Employees should write down which supplies they take, how many they take, and when they take them every time they leave the supply room. They can then distribute office supplies to employees as is necessary.įinally, you can create a log for employees to use and keep it in an open supply room. The group of employees you select should be the only individuals who know the keypad code or who have a copy of the supply room key. By installing a keypad or putting a lock on the supply room door, you can still control the flow of office supplies. Second, you can limit access to a select group of employees. This is the most effective method for maintaining inventory, but it may be inefficient for offices that don’t have someone who can absorb a gatekeeper’s responsibilities. This person is in charge of the supply room if employees need office supplies, then they must go through the gatekeeper to get them. First, you can appoint someone to be the gatekeeper. How do you currently keep track of supplies? Open supply rooms, while great in theory, are often poor in practice because they don’t limit which or how many supplies employees can take. Start by improving the organization system you already have. Looking for better ways to manage your office supplies? See our strategies below: How should you regulate supply use when some employees work remotely for some or all of the week? Workplace flexibility can increase these issues. Also, your employees may take too many office supplies at once, which can lead to over-ordering and overspending. Paper, pens, inks, toners, staples, tape, paper clips, and more are all important, but can become a hassle if they aren’t monitored. Office supplies are easy to use and easier to run out of. But when everyone needs access to the same supply room, how do you prevent it from being abused? While it can be difficult to decide which tools an office can most benefit from, one resource that the entire office uses is office supplies. Part of maintaining an efficient office is ensuring that everyone has access to the tools they need. ![]()
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